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Oklahoma State University
University Research Compliance

A unit in the Division of the Vice President for Research


Intra-institutional Transfers of Select Agents

These procedures are designed to ensure that all information required by 42 CFR Part 73.10 and the Institutional Biosafety Plan regarding select agent or toxin transfers, select agent or toxin identification via clinical samples, and the theft, loss, or release of select agents or toxins is properly collected and documented. Appropriate forms must be filled out for each of the instances referenced. Oklahoma State University’s Office of University Research Compliance (URC), on behalf of the Responsible Official, will provide assistance and guidance regarding these procedures. In addition, URC personnel will coordinate communication with federal agencies. If you have questions or concerns regarding any of these procedures, please contact the Biological Safety Officer at 405.744.3203.

When an OSU investigator wants to transfer a select agent or toxin from his/her laboratory or inventory to another OSU investigator, the following procedure must be followed:

  • Oklahoma State University’s Intra-Institutional Transfer of Select Agent Materials form must be completely filled out and signed by all parties, prior to the transfer. Information required per federal regulations, including which select agent is being transferred, rooms from which it is to be transferred, as well as the location where it is being transferred must be provided. You must provide specific room numbers, including the location where the agent(s) will be stored, and must state the room number (address) in which it will be stored.
  • Requestor Completes Block 1 of form and transmits form to transferring lab.
  • Transferor Completes Block 2 of form and transmits form to the Office of URC.
  • RO or ARO assigns a tracking number and indicates approval to transfer with a signature in Block 3 of the form. The RO/ARO returns form to the transferor to initiate agent transfer.
  • Requestor Completes Block 4 of the form when the transfer is complete and returns the form to the Office of University Research Compliance (223 Scott Hall).
  • After the transfer is complete, inventories of all parties involved must be immediately updated to document all details of the transfer.