Skip Navigation
Oklahoma State University
OSU Research

Office of the Vice President for Research


If you do not find the answer to your question below, please email Dr. Amy Dronberger by clicking here. 


  1. What types of expenditures are allowed versus disallowed within the $15,000 planning grant?


  • The planning grant funds can be utilized for mini-conferences, meetings, or other activities which allow the team to further hone their approach to addressing the identified societal need, thus facilitating the development of a full application plan. Disallowed expenditures include faculty salary, equipment, and research project funds.


  1. What types of things can we request in our HIBAR research program application?


  • The HIBAR research program is not a grant! HIBAR applications are expected to explain a clear picture of how to address a societal need. The application should explain the problem, the current expertise/capacity among both internal OSU and external team members to address the problem, and the general plan of approach. Once selected, the team leads will meet with the internal advisory board to determine specific projects, budget allowances, terms and conditions of allocated funding, etc.


  1. Will there be new faculty hires intended to strengthen HIBAR research teams?


  • Based upon the expertise gap analysis (part of the full application process) and on the needs of academic units across OSU, it is anticipated that Department Heads and Deans will prioritize new and replacement faculty positions to further build the HIBAR research teams. To facilitate and encourage this, some central startup funding will be earmarked to support HIBAR-related hires.


  1. Is the HIBAR Research program intended to create centers and institutes?


  • Based upon the specific themes eventually selected, some themes might be appropriate to build a center/institute around. Other themes might be more appropriately conceived as umbrella structures within which other centers, institutes, programs, etc., could be situated. As stated in the RFA, the third phase of the application process will be for the team leads and the internal advisory group to negotiate structure and budgets. This question will be addressed at that time with the selected team leads.


  1. Can I be a Team Lead on more than one application?


  • You may be a Team Lead on only one application; however, you can be a “team member” on multiple applications.


  1. Can I be a team member on more than one application?


  • You can be a “team member” on multiple applications; however you may be a Team Lead on only one application.


  1. Is cost share allowed from external partners?


  • Cost sharing with external partners is certainly welcome, but is not required for eligibility. If external partners want to fund specific projects, that is encouraged. However, please note 40% of the evaluation criteria rests on the long-term ability to secure external funding.


  1. Can faculty from other institutions be involved?


  • As stated in the RFA, non-OSU faculty can be a team member and must submit an external letter of support/commitment.


  1. How can emeritus faculty be involved?


  • Emeritus faculty can serve as team members or external advisory members, but cannot serve as team leads.


  1. Who has the ultimate spending authority?


  • Once selected, the team leads will meet with the internal advisory board to determine the budget, categories, and allocation method appropriate for each team. After that, deviations from the approved budget will require approval by the Vice President for Research.


  1. What are the formatting requirements for the prospectus and for the full application?


  • All documents submitted in the application should be single-spaced, 1” margins and should not have smaller than 11-point text.


Added August 09, 2018 


  1. What time frame should the application focus on? Should we look at this as a project with a short-term or long-term goal?


  • It is not really a “project” but rather a program of projects focused on a problem that should be able to be substantially addressed (if not solved) within 10-15 years, that timeframe allows the team to set realistic and obtainable goals.


  1. Should the HIBAR Research theme focus on Oklahoma, regional or national problems?


  • All could be options.


  1. Has OSU already identified specific issues? Stated differently, why launch the HIBAR Research initiative now?


  • We all want OSU to be recognized nationally, and world-wide, for the research expertise of our faculty. And of course, we’d like to raise the level of access to federal funding and thereby develop an increasingly prominent research reputation. We believe that the HIBAR Research framework can help us achieve that in a way that fits with the research culture at OSU.


  1. At what point in this application process do you want external partners in the mix? What’s in it for them?


  • If you are already working with external partners, they should be described in your prospectus. However, we are more interested in you identifying whothe external partnerships you would need to form to form to pursue the theme. If you are not already working with them, then the prospectus should outline how you will develop those partnerships.


  • External partners would benefit by the partnership in different ways depending upon the topic. They should be entities that have a large stake in solving the identified societal problem; they might commercially or otherwise by the solutions generated in the partnership.



  1. With this many disciplines and experts working together, do you envision an outside consultant to meet with the teams to help define team roles and work through personality differences?


  • It is not something we have considered mandating at this time. But we do anticipate that the process involved in Phase III (with the selected team leads meeting with the internal advisory committee) will consider providing resources for the types of supports that each selected team needs to succeed.


  1. Who will evaluate the proposals?


  • The Phase 1 prospectus submissions will be evaluated by the Associate Deans for Research from each college and key staff in the VPR Office. That group will then make a recommendation to the Council of Deans.
  • The final applications will be reviewed by the Council of Deans, who will make a recommendation to the upper administration of OSU.


  1. How is this different than EPSCoR?


  • Conceptually it is very similar, however this structure and framework provides for more internal control of seed funding, goals and outcomes.


  1. If the major request is facilities/equipment, is that acceptable?


  • Remember that the application does not involve proposing a ‘budget’ per se. Rather it involves laying out how the team can address the identified problem, including laying out an “expertise gap analysis” to help reviewers know the type of faculty expertise that might be needed as new hires in years to come. That said, if the gap analysis truly reveals that the major needs are infrastructural, then the Deans and upper administration will take that into account in the review process.


  1. Will there be external reviewers during the selection process?


  • At this time, we do not anticipate using any external reviewers. The HIBAR Research initiative is focused on identifying the directions in which OSU(our researchers and our administrative leadership) wants to evolve and grow the research enterprise. In that way, we are not planning to seek outside input. However, if the Deans or Vice Presidents come to believe that doing so would assist in the decision-making, there is nothing to prevent them from bringing in outside reviewers or consultants.