Supervisor On-boarding Checklist for Postdocs

 

Supervisor's To-Do List:

1. Request that the Postdoc be added to the departmental phone list, faculty email list, department listsevs, etc.

2. Request that the Postdoc be given a physical department mail box (with those of other department faculty)

3. Request appropriate/necessary computer and IT systems access

4. Explain how to acquire office and lab supplies

5. Give the Postdoc a tour of the department, building, and campus

6. Give the Postdoc pertinent office/department policy and procedure documents

7. Provide information on how Postdocs track/account for leave taken

8. Provide information on how to acquire a campus ID card

9. Request building access, if applicable (via ID card or physical keys)

10. Provide links to campus maps

11. Share information about campus parking permits

12. Share resources on creating an Individual Development Plan (IDP)

13. Explain procedures for travel requests and travel vouchers (reimbursements)

14. Review required training for Postdocs (e.g., CITI Responsible Conduct of Research Training)

 

Recommended Supervisor Actions:

1. Arrange for yourself of a work colleague to have coffee or lunch with the Postdoc

2. Arrange introductions to other employees during the first week

3. Review the department's organizational chart with the Postdoc and explain the department's relation to the college and other units.

4. Review the Postdoc's position responsibilities and expectations; discuss expected work schedule

5. Schedule time to meet and discuss the Postdoc's IDP