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Oklahoma State University
University Research Compliance

A unit in the Division of the Vice President for Research

Human Subjects Research

Forms and Documents

On January 16, 2018, the Oklahoma State University Institutional Review Board (OSU IRB) launched an electronic submission system using IRBManager. The new electronic submission system will allow for a more efficient submission, review, and approval process for IRB protocols. The last day the OSU IRB will accept old applications is January 5, 2018. [Read More...]
For assistance in completing forms within IRBManager for IRB, please visit the IRBManager Support website.
Download When to use
IRBManager for IRB Used to make a first application to the IRB for all levels of review. This form will also determine if your research study meets the definition of human subjects research.
Modification Request Form Used when you need to make a modification or amendment to an expedited or full board protocol that is not in the IRBManager system. You will also need to submit an updated application form with the changes incorporated when submitting this form. For exempt protocols, that are not in the IRBManager system, please either call our office or send an email to irb@okstate.edu with a description of the changes requested.
Continuation/Renewal Form Used when you are applying to extend your protocol past the current expiration date and no longer enrolling participants. All continuation of protocols that are enrolling participants are to be entered in the IRBManager System as a new protocol. Please reference your old application number using the Add Note feature.
Unanticipated Problem/Adverse Event Report Form Used when you need to report an unanticipated problem or adverse event that has occurred as part of your research. It is recommended to call the IRB office to discuss your event prior to filing this report.
Ethics Point Non-compliance or anonymous reporting
Appendix A - Request for OSU System Email Addresses for Human Subject Recruitment Purposes* Used when you are requesting OSU emails for use in your research that are not currently in your possession. You can only request e-mails for OSU - Stillwater and OSU-Tulsa Campuses. You are limited to one request per study. Please allow two weeks for IRIM to process your request.
Appendix B - Radiation Safety Review of IRB Protocols Used when your research protocol involves use of radiation. This is most often needed when your study involves use of X-ray devices. This form will need to be approved by the Radiation Safety offices before we can process your application.
Appendix C - Laser Safety Review of IRB Protocols Used when your research protocol involves use of lasers. This is most often needed when your study involves use of laser devices. This form will need to be approved by the Laser Safety office before we can process your application.
Appendix D - Translator Declaration Form* Used when you will be submitting documents in a language other than English as part of your protocol. You will need one form for each language.
Appendix E - Assurance of Anonymous Data Collection* Used when your research methodology involves anonymous procedures.
   

 

Download Template Sample When to use
Consent Check List   Use this checklist to verify that your consent form has all the required elements of consent needed. This check list will be particularly helpful if you are not utilizing the standard templates.
Databrary Release   Databrary states it is best practice to obtain consent to share data after participants have participated in the study. This way they know exactly what data was gathered.
SBE Adult Consent Form - Expedited or Full Board Sample This template is to be used for consent of adults and/or Parent/Guardian Permission. This template is intended for Expedited and Full Board level of review for Social, Behavioral, and Education studies.
SBE Adult Consent Form - Exempt Sample This template is to be used for consent of adults and/or Parent/Guardian Permission. This template is intended for Exempt level of review for Social, Behavioral, and Education studies.
SBE Adult Consent Short Form - Exempt Sample This template is used to gain permission of children age 7 and above.
SBE Oral Consent Script Guidelines    These guidelines can be used as a template for developing an oral consent script. This script is primarily intended for use in Exempt studies where the possibility of participants will low literacy exists. For use in Expedited or Full Board studies, please modify the appropriate adult consent form to ensure all elements of consent are present.
Biomedical Adult Consent Form Sample This template is to be used for consent of adults and/or Parent/Guardian Permission. This template is intended for Expedited and Full Board level of review for Biomedical studies.
Assent Form   This template is to be used to gain permission of children/minors over the age of 7.

 

*You must have Adobe Acrobat Reader to download and complete the form. To download a free copy of Adobe Acrobat Reader, please visit https://get.adobe.com/reader/.