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Annual Undergraduate Research Symposium - Information for Poster Presentations

 

Preparing Your Poster

Submitting a Digital Version to the Repository

As you prepare your poster, we encourage you to make your research available digitally. To do so, you have the option to submit your poster to ShareOK, the repository at the OSU Library. This will make your poster available for you and others to view at any time. Here is a link to the submission form, which asks for basic information about you and your research, as well as an abstract and any relevant keywords. Abstracts are typically about 350 words, although there is no minimum or maximum character limit on this form. You will also upload your poster to this form, so make sure it is ready before submitting. 

SHAREOK is the Oklahoma State University institutional repository, managed by the OSU Library. Visible information includes the title, author, and abstract, as well as the poster. OSU Libraries staff will create a collection in SHAREOK for the posters to be stored, maintained, and accessed. Each poster will be assigned a permanent URL, which students can use on their CVs. Future students will be able to view the posters for examples and inspiration. Students will grant the Library a limited, non-exclusive license, meaning they retain copyright and are free to use the poster elsewhere. Faculty mentors and students may opt-out of sharing if they choose. For questions about this project, contact Juliana Nykolaisyn at juliana.nykolaiszyn@okstate.edu.

Creating and Including a QR Code 

If you would like to include a QR code on your poster that will direct viewers to a digital version, you should submit the ShareOK form no later than Friday, April 8, 2022, so they can send you your unique link. Please allow additional time if you want it displayed on your printed poster. Otherwise, you are welcome to add it later (printed on a separate paper and then attached to your poster). To create a QR code, go to QR Code Generator and select “URL” (first option), input the necessary information, and design your QR Code. You then download your QR code. When you click download, a message will appear for the “Free sign up”; you DO NOT have to sign up. Wait a few seconds, and a window will pop up to save your QR code. Once you’ve downloaded the QR code, attach it to your research poster or print it off to display along with your poster. 

Poster Design Tips

The OSU Library has a resource page for poster design ideas and tips, as well as links to other resources; see: https://info.library.okstate.edu/poster-printing/tips

Poster Printing 

Please print your poster to be this size:  42” wide x 36” high. The OSU Library offers a free poster printing service. To review specifications and submit your poster, submit this form no later than the morning of Monday, April 11, to ensure it is printed in time:  https://info.library.okstate.edu/poster-printing.

 

Day of the Symposium

Hanging Your Poster

On the day of the Symposium, please arrive early and go to the check-in desk. You will receive a name tag and your poster #. Your poster # denotes the specific board where you will hang your poster. 

We ask all presenters to have their posters hung and be ready to go 15 minutes before the start of your poster session. Please dress in professional attire. 

Poster Browsing

During your designated 1-hour poster session, fellow students, faculty and the public will browse the posters. Please stand with your poster for the duration of your session and be prepared for individuals to interact with you and ask questions. 

 

After the Symposium

You will receive written feedback on your poster.

Participating in this event can be included on your CV/resume. Such designations vary by discipline, so ask your faculty sponsor how to denote your participation in the poster session event on your CV/resume.

 

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